Trips Fund

24/25 Deadlines 

What the Trips Fund will not consider for funding

• BUCS/sporting fixtures and or competitions inside or outside of London.
• Trips that only focus on delivering a social trip / aren't delivering activities related to their group.
• The trip fund will not consider funding to cover further costs of regular activities that are already funded through the annual grant (i.e groups regular weekend trips).
• Trips that have already taken place.
• Trips that have no core, educational or enhanced experience aspect to them
• We will not be funding sports tours that are primarily focused on social activity and a lack a depth of sporting activity or purpose.
• Funding for non-members or associate members.
• Funding for trips that only focus on outgoing students or trips that are delivered post academic year for leaving students. 
• Funding for trips that are solely or largely for the benefit of associate members.

The full Trip Funding Policy can be found in the resources section in SUMS.

Successful Applicants

Successful applicants will receive an email stating the amount they have been allocated. We are happy for you to spend the money from your grant as soon as it is approved. It may take up to 3 working weeks for the funds to show in your grant transaction lines. When the funds arrive, they will come into the "ICTrust" transaction line on eActivities. 

There are several conditions that you must adhere to upon notifications of a successful application:  

• You must ensure your trip form and budget have been approved before you go on your trip. 
• You must ensure that you have advised your members to purchase the appropriate insurance for your trip 
• Successful applicants are required to submit a Trip report following the completion of the trip

Trip Report 

Reports are required to showcase the trip to IC Trust. We welcome creative reports and ones that are professionally designed – this makes your group shine! – Please use a word doc.

• Background/purpose of the tour – Aims, objectives, History/legacy of the trip
• Overview of the tour – itinerary, trip achievements, successes, overcoming challenges. 
• Budget – Expenditure before and during, Self-funded expenditure, Use of IC trust expenditure, how you are going to make this trip financially stable, so further funding is not required  
• Impact review – was it a success? Outline the sustainability impact of the trip, 3-4 testimonials, do you plan to do this trip again?
• Photos & content 

Imperial College Trust (IC Trust)

IC Trust provide the money which is allocated for trip funding. When donated the money from IC Trust is a "restricted" and the money donated can, by law, only be used for the purpose it was donated for. In the case of trips, this means it can only be used for the trip it was granted for. If, for any reason, this is not possible, the money must be returned to IC Trust.

Unsuccessful applicants:

Unsuccessful applicants will receive the outcome and the reasons why their application was rejected. Unfortunately, there is no appeals process, and the committee have the choice to fully fund, reject or partially fund your applications.