CORE ACTIVITY RISK ASSESSMENTS

Core Activity Risk Assessments - 

You must fill out the Core Activity Risk Assessment form, or you will not be able to run your activity. The deadline for submitting this is 16 August 2026.  

What is a Core Activity Risk Assessment? 

A core activity risk assessment is a required health & safety document that identifies potential hazards associated with a club/society’s regular activities and outlines how they will be managed to keep everyone safe. 

It includes: 

• A hazard summary 
• Who might be harmed (e.g., members, the public, under-18s) 
• A risk table including: 
  • How likely the risks are to occur 
  • What controls or safety measures are in place 
  • Who is responsible for managing each risk 

You can download the Core Activity Risk Assessment Templatehere.

Why do we need a Core Activity Risk Assessment? 

The goal is to ensure that all activities are carried out safely, legally, and responsibly. 

As Student Group Leaders, you have a legal duty of care towards your members; therefore, you are required to submit a Core Activity Risk Assessment for your group's core activity. 

‘I don’t think we have core activity’ 

Every group should be running regular activities aligned with its constitutional aims – if this isn’t happening, think about what your members are getting out of being part of your group!   This includes community and social aims. 

Core activity is the activity that you deliver regularly, and which is reflected in your constitution. 

Core activity does not cover yearly events which are not part of your main aims & objectives - e.g., a sports club running an annual dinner is not a core activity, and should be submitted as an activity proposal

What do I need to do? 

Depending on your risk rating, there are different expectations for how you will need to engage with the core activity risk assessment process.  

All groups must fill out the Core Activity Risk Assessment Form by 16 August, or you will not be able to run your activity.

What do you mean by technical advisor approval? 

A technical advisor will be someone:   

• External to Imperial College Union.  
• With qualifications or relevant experience (2+ years in a related job) in your activity.   

By reviewing your core risk assessment, they are not accepting any liability for your activity. They are confirming that, to the best of their knowledge, you have appropriately risk-assessed your activity, and they can offer suggestions for improvement.  

If you have a governing body or there is a UK board for your activity, try reaching out to them.