HANDOVER

Handover Template Doc - please download a copy and edit.

A handover document is a written document with vital information to pass on from one committee/committee member to the next. A handover document can also be used to pass on key information to non-committee member roles, that are highly involved and engaged in the running of your Club or Society.  

All committee members (both outgoing and incoming) are responsible for completing handover. Tasks can be delegated and shared among committee members.

Handover Starter Kit: The Basics 

When writing your Committee Handover consider thinking about: 

Useful past Information - what you have done in the past year/s. e.g., Risk Assessment Templates (Annual/flagship events)

• Important present Information - what services are you currently using? e.g., rooms ideal for regular activity? What are you doing now that is gaining interest and members for your society? 
• Information on future plans – Are there aims you still want to achieve that can be passed on to the new committee? What events are you planning for and are there similar templates?  
• Some roles may need individual handovers, please use this as a basis and provide the relevant information for different roles where necessary.  

In your handover you should include:

• CSP Log in and Passwords: CSP Email address and Password, Details to social media accounts
• A list of principal roles duties: What responsibilities will they be inheriting? What specific things are they responsible for in your CSP?
• Copy of important documents: Constitution, Annual Budgeting, Risk Assessments
• Committee Structure and membership
• Regular activity and events - Outline of your student groups key projects, events, regular activities that you need to cover in your core activity form. Saved risk assessments from previous events. Key contacts/ suppliers that are approved by the union 
• Sponsorship, Contracts, Coaches & Instructors – As this is renewed annually, ensure to keep a record of up-to-date documents you will need to submit 
• Records of Current and previous funding applications 
• Equipment inventory - Do you have equipment? What do you have and how many of each item?
• Storage spaces - Where is your storage located? Is there a lock/key/pin code? Does it require approval from the union to be accessed?