CO-OPTING

Co-opting is a process in which all members of an elected committee must vote to elect a candidate to fill a vacant position. It does not require the vote of all members of the CSP. There must be a minimum of 3 voting members, as a two-thirds majority is required for a valid election. The co-opting process can only be used for roles that have already gone through a normal election and that have been unsuccessful in being filled, or where the role is now vacant due to a resignation.

PROCESS

1. You must notify all members of the roles that are available and give them one week to submit a brief manifesto (200 words max).

2. A principal committee member will collate the manifestos of each candidate and send them out to all elected committee members. They will then organise a committee meeting in which the voting will take place. 

3. The committee member organising the election should take minutes during the meeting and ensure the committee reach a consensus. You will need to upload proof of the votes; we recommend using a Google form and downloading the results.

4. Now that you have elected a new committee member, please submit a co-opting form (SUMS – choose your CSP – Overview – Forms – Co-opting) and submit the following: committee meeting date, list of attendees, committee meeting minutes, proof of votes, and the new committee members details.

5. Finally, please add their email to the committee mailing list here.

FAQ

Can I nominate myself if I already hold another position in the committee? 

Yes, you can. You do not need to resign from your current position to nominate yourself for the vacant one. You will not be allowed to attend the committee meeting in which the vote takes place. If you are successfully voted in to the position, you can then resign from your original position here. Your committee will then co-opt again to fill this position. 

I am the only committee member; can I co-opt the other positions?

No, you cannot. Please email us and we will assist you in holding an Extraordinary General Meeting (EGM) to elect a full committee.