Minibus Fees, Fines, and Cancellations

Modified on Tue, 25 Mar at 3:24 PM

FEES, FINES, & CANCELLATIONS

Period	Truck (VOP)	9 Seat Minibus	15 Seat Minibus
0-6 hours	£48	£62	£80
6-12 hours	£67	£87	£112
12-24 hours (weekdays)	£84	£108	£140
12-24 hours (weekends)	£97	£125	£160
Weekend (3pm Friday to Midnight Sunday)	£220	£280	£320
Full Week	£370	£475	£570
Additional days (after 1 full week	£67	£67	£83

Various fines are in place for the minibus operation.

Offence	Charge	Reason
Failure to report use of spare bulb or fuse kit	£20	Cover replacement costs
Leaving any rubbish in the minibus	£20	Enforcing Union Policy
Failure to return the minibus hire form with in one working day	£30 (and £5 for every day thereafter)	Enforcing Union Policy
Loss of fuel or car park card	£30	Cover replacement costs and inconveniences
Leaving doors or windows unlocked	£20 (per window in case of windows)	Insurance protection
Failure to return the keys within one working day	£100 (and £25 for every day thereafter)	Cover delayed bookings and inconveniences
Leaving tank part empty	£30 per quarter of tank	Cover costs
Failure to report use of fire extinguisher	£25	Cover replacement costs
Failure to report use of first aid kit	£25	Cover replacement costs
Failure to report use of spare tyre	£80	Cover replacement costs
Failure to report accident or breakdown	£60	Cover call out fees
Returning a minibus late	£40 plus the costs incurred by any subsequent users plus additional usage time	Delays bookings
Parking in incorrect bay	£10	Cover parking costs
Losing a set of keys	Replacement costs (around £220) plus £30	Cover costs
Breaking a lock	Replacement costs for all locks and keys (around £500) plus £30	Cover costs
Breaking a fuel cap	Replacement costs (fuel and cap around £100) plus £30	Cover costs
Using the wrong fuel	Garage bill and recovery plus £30	Cover costs
Crashing and/or damage	Garage bill plus £30	Cover costs
Failure to return the roof rack cover within one working day	£15 (and £5 for every day thereafter)	Delays bookings
Late return of tarp/snow chains within one working day	£15 (and £5 for every day thereafter)	Delays bookings
Failure to turn off minibus lights or late return of tarp/snow chains	£20	Cover costs of recharging

All charges go to the upkeep of the minibuses. Usage and fuel charges, together with any fines and cancellation charges for minibuses are made directly to the club.

Any parking tickets or other fines/penalties incurred while minibuses are being driven will be the sole responsibility of the driver. If a driver's eligibility to drive a Union minibus changes (e.g. if your license gains and endorsements) then the change must be reported to the Union regardless of whether the changes in eligibility occurred whilst you were driving a union minibus or not.

Should you cancel the minibus, and the Union are not able to relocate it then a cancellation fee will apply. This is intended to deter groups from booking minibuses they are likely not to need rather than as a revenue generator. If another group is subsequently able to use the minibus, then the original bookers will not be charged.

Time before booking due to start	Cancellation fee
Under 12 hours	100% hire charge
12 to 24 hours	50% hire charge
24 to 48 hours	25% hire charge
Over 48 hours	No charge

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