SPACE ACCESS REQUEST

The Union has several spaces on campus that enable our CSP's to deliver their activities more effectively or store their equipment. It is important that access to these spaces is managed appropriately for safety, security and insurance. The Union outlines what spaces certain CSP's are allowed to use across our building, it is the responsibility of the committee to tell us, what specific members need what specific access to spaces the CSP are allowed to use.

Access to our spaces can be given in 2 different ways, to individuals specifically (personal CID Card Access) or members can be given the right to sign out a card from either the Union Helpdesk or Beit Security to gain access to a space you have decided they can use unsupervised (Secure Card Access).

Due to the way our card readers work across the college, our spaces are grouped into 'Key Lists'. To get access to a space, we must add members to a Key List.

A Key List can represent several spaces or a single space.

Certain CSPs only have access to certain spaces and therefore, the permission to request access to those spaces/use those key lists only. You can find out what spaces and key lists your CSP is allowed access to, by checking our spreadsheet. Please contact us if you believe your CSP should have access to one of these spaces.

Step 1 – Check your CSP space permission in the spreadsheet linked above.

Step 2 – Decide who should have access, please use the following layout on an excel sheet: Full Name, CID.

Step 3 – Submit the form (SUMS - choose your CSP - overview - forms - space access request)

Step 4 – All requests are reviewed on Tuesdays. Once your form has been processed, you will receive a confirmation email that it has been actioned. Secure Card Access will be granted immediately but Personal CID Card Access may take a few extra days. 

Step 5 – Use and monitor your spaces, you can resubmit the form if you gain new members, but ensure you only send us the new additions as we will not be able to process it if you send us a full list of members including ones who have already been granted access.